Virtual Meeting Rooms – The Key to Successful Online Collaboration

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As the world plunges into the Covid19 pandemic, working from home and remote collaboration have become the new normal. Although many people have optimistically adapted to this change, others remain skeptical.
Unlike the days before, when you could sit around a table and interact with your teammates, the pandemic has completely changed the scene. Now, physical meetings are still excluded. Online meetings are the only option on the table, but online meetings are often unpopular.
Although online meetings are profitable, convenient, and the best viable option on the table, people often don’t like them. The most frequently cited reasons are the inability to establish personal contact with participants and the difficulty of cooperating with participants.
The following are some of the main reasons why you don’t like online meetings
1. The functions for collaboration between participants are limited
Although most video conferencing platforms now support more than 100 participants in the meeting room, it can be troublesome to collaborate with them . Suppose you have an online meeting with 15 participants, and you cannot expect to contact the participants in the same way as when they are all in the meeting room in person. It is also difficult for attendees to play an active role in online meetings. A characteristic of
video conferencing as an online conferencing mode is that in most cases, only one person is always speaking to the entire group, while the other participants remain passive listeners. Spontaneity is also low, which means you can miss out on some of the most innovative ideas.
2. Not the best technology-driven method
Generally, video conferencing platforms are not the best technology-driven method for online collaboration. For example, popular video conferencing platforms such as Skype did not allow the host to choose to mute the microphone of any participant in the call. Similarly, when someone wants to speak, they have no option to raise their hand. The
video conferencing platform is designed primarily for personal use, not entirely for business use that requires a virtual meeting room.
3. Third-party software application download required
In most cases, participants must download and install the application to join / host the meeting. This is time consuming, because most organizations have a secure firewall to block such downloads. One way to solve this problem is to use an online meeting platform that allows you to join and host meetings directly from a web browser without downloading.
To give you a better idea, suppose you are part of an organization that creates e-learning content. Your organization uses WebEx for video conferencing, and your customers use Zoom. In order for the two of you to connect online, you must install Zoom or your client must install WebEx. Although this sounds easy, it is not that simple! The reason sometimes comes down to the fact that the security team only wants their team to install products that they are satisfied with supporting
. In short, although video conferencing platforms use video and audio equipment to facilitate meetings and conferences, most of them do not have collaboration features. The biggest disadvantage of video conferencing is that all participants can do is sit in front of their webcams to watch and listen to the presenter’s limited collaboration options.
Because video conferencing platforms such as Skype, Slack, Microsoft Teams, Google Meet, and GoToMeeting are only used for general meetings and brainstorming meetings. This requires better collaboration environment tools, so a virtual meeting platform tool is needed.
Although video conferencing and virtual meeting rooms are often used interchangeably, they are not the same. Although both are used for collaboration and training, they use different technologies and use them in different ways.
is different from video conferencing platform. The virtual conference room is available out of the box and has multiple online whiteboards, high definition audio and video, group screen sharing, reports and other functions.
Let’s take a look at how virtual meeting rooms can help improve collaboration.
1. Whiteboard for effective collaboration
Most virtual meeting room platforms have built-in whiteboards to help stakeholders collaborate better. Whiteboards (like the ones from BrainCert) have smart features like the option to embed pictures, slides and documents to convey your ideas to other attendees. You can also use the whiteboard as sketch notes to encourage others to build on each other’s ideas.
When you have an online whiteboard, you can ensure that attendees are part of the meeting, not just passive audiences and listeners.
2. Provides flexibility
Unlike video conferencing platforms, most virtual meeting rooms are powered by WebRTC, which means there is no need to download or install any application or software package. You only need a web browser to join / host the meeting. Meeting rooms powered by WebRTC and HTML 5 also have a responsive interface, ensuring that the platform can be accessed from your Android / iOS devices.
If you have a PC / laptop / phone (Android or iOS) / tablet (Android or iOS), the BrainCert meeting room can help you collaborate right away.
3. Group Screen Sharing
is different from video conferencing software platform, virtual meeting room has multiple screen sharing options. For example, the BrainCert meeting room allows attendees to share their computer screens on a tabbed whiteboard interface with low latency.
Through multiple blackboards, all participants can present their ideas and actively participate in the discussion.
4. Recording a Meeting The
Virtual Meeting Room allows you to record your entire meeting session without installing any other software or browser plug-ins. You can then download these files and share them with those who cannot attend the meeting or save them for future reference. Chapter

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